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401.12R1 Employee Use of Cell Phones Regulation

Policy No. 401.12R1



Cell phone Usage


1.   Cell phones shall be used in a manner that does not disrupt instruction and should not be used during school-sponsored programs, meetings, in-services, or other events where there exists a reasonable expectation of quiet attentiveness unless there is a reason of personal health or safety involved.

2.   Cell phones should not be used to transmit confidential information either verbally or written. 

3.   Employees are prohibited from using a cell phone while driving, unless in the case of an emergency, unless the vehicle has come a complete stop. 

4.   Cell phones are provided specifically to carry out official school district business when other means of communications are not readily available.  These devices may not be used for routine personal communications except in emergencies.

5.   Personal use of school district-provided cell phones is limited to making or receiving calls for family emergency purposes, including contacting a family member or child care provider to advise that the employee is going to be late arriving home or picking up children for a reason directly related to his/her official school district duties, i.e., a meeting which runs later than expected or a last minute schedule change.  Whenever possible, such calls should be made or received on school district or other public telephones.

6.   Employees issued a cell phone are responsible for its safekeeping at all times.  Defective, lost or stolen cell phones are to be reported immediately to the superintendent who will in turn notify the service provider. Reckless or irresponsible use of school district equipment, resulting in loss or damage may result in the employee having to reimburse the school district for any associated costs of replacement or repair.

7.   Cell phones and any other school district issued communication equipment issued for employees are to be returned to the board secretary at the conclusion of the school year, activity or as otherwise specified or immediately upon request.

Cell Phone Authorization - School district‑provided cell phones may be purchased and authorized for staff use in accordance with the following guidelines:

Cell phones may be assigned or made available on a temporary basis, by the superintendent, when it is determined:

1.   The assignment of a cell phone device to the employee is a prudent use of school district resources;

2.   The employee's job responsibilities requires the ability to communicate frequently and access to a school district or public telephone is not readily available.

       3.    The employee's job involves situations where immediate communication is necessary to ensure the safety of individuals and security of school district property.

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